General Delivery Specifications

HomeGeneral Delivery Specifications

 

 

OF DSSM GMBH, GERMANY

Warehouse Address

UPS Healthcare,
VGP Park Giessen (Halle B)
To: DSSM GmbH
Colemanstrasse 11
35394 Giessen, Germany

1 Delivery Documents

The required documents need to be either in German or English. If not, an additional translation needs to be enclosed.

  • For each inbound delivery, the following documents must be sent 24hours before delivery latest by e-mail to

UPS-HLD-DSSM-Inbound@ups.com and

mbdewarehouse@dssm.group

with reference to the order number:

  • Commercial Invoice
  • Packing List or Delivery Note
  • Customs Documents
  • Number of Packages or Pallets
  • The notification of the Delivery must be sent 24h in advance of delivery by e-mail to

UPS-HLD-DSSM-Inbound@ups.com and

mbdewarehouse@dssm.group

with reference to the order number:

  • Estimated date and time of arrival
  • Carrier, driver name and license plate number of vehicle carrying the shipment
  • Delivery notes with packing list
  • Delivery Note
  • Deliveries are only possible with a delivery note.
  • The carrier must enclose the delivery note with the delivery of the goods.
  • The following information must be included in every delivery note:
  • DSSM -Order Number
  • DSSM-Material Number
  • Serial Number (if applicable)
  • DSSM-Batch (if applicable)
  • Batch Split (if applicable)
  • Manufacturing Date (if applicable)
  • Expiry Date (if applicable)
  • Type and number of the load carrier (e.g. pallets) or the handling units
  • Delivery Quantity
  • Delivery Date
  • Delivery Note Number
  • The delivery note number must be printed as a barcode (unidimensional, Code 128).
  • Packing List
  • With every delivery, each handling unit should have a packing list supplied with content list.

Every shipment has to have an overall packing list, which includes the summary of handling unit and handling unit numbers. (if applicable)

  • In addition, the packing list including the content needs to be attached on the handling unit.
  • Transport Documents
  • For each delivery point, the supplier or shipping agent must hand over a separate consignment note to the freight forwarder.
  • Road Transport: Consignment Note (CMR)
  • Air Freight: Air Waybill
  • See Freight: Bill of Lading
  • The name of the carrier / forwarder must be given on the consignment note.
  • Type (e.g. carton or pallet) and number of load carriers must be listed.
  • It must be stated whether the load carrier is a one-way or barter load carrier.
  • The freight agent is responsible for the consignment note and needs to ensure that it is available at the time of delivery.

 

  • Certificates

Certificate of analysis or other certificates which are part of the delivery must be sent to  e-mail to Certificate@dssm.group and mbdewarehouse@dssm.group with reference to the DSSM-order number at any time.

  • Product Protection and Packaging
    • Packaging
  • Material or product packaging must be sorted. This means that different articles are not allowed to be combined in a single packaging.
  • Materials with different batches, expiration or manufacturing dates are not allowed to be in the same handling unit.
  • Wood crates will not be accepted.
  • Storage materials are ideally delivered in standard boxes, which are always the same size and contain the same amount of the item.
  • If there are residual quantities due to production, this must be clearly marked on the relevant standard box (e.g. «Caution, residual quantity»)
  • The maximum weight per handling unit is 15 kg.

 

  • General Product Protection
  • There must be an industry-standard transport security (material- and resource saving). This means the smallest possible handling unit with the greatest possible degree of filling.
  • Handling units must not protrude upwards or laterally beyond the load carrier. The load carrier must be larger than the handling unit.
  • Make sure that the packaging is stable so that after removing the transport protection, safe storage, further transport and individual removal of the individual cardboard boxes is possible.
  • Lightweight, not stackable or slightly moveable articles must be secured against slipping.

 

  • Specific Product Protection

The packing instructions are in addition to the general delivery specifications, which have to be agreed with the respective supplier in advance.

 

  • Labelling
    • Labelling of Outer Packaging
  • The label must be clearly legible on the side of the handling unit.
  • The label of a handling unit must contain the following data fields – numerically and also as one-dimensional barcode (code 128) or 2D (data matrix) (GS1 )
  • DSSM Material Number
  • DSSM-Batch (if applicable)
  • Serial Number (if applicable)
  • Quantity per handling unit (numerical description is sufficient)

 

  • Labelling of Load Carrier
  • The label of handling units must be visible from the outside (e.g. through the wrapping foil/shrink wrap).
  • If the pallet contains more than one batch number or different articles, the delivery pallet must be clearly marked. This marking must be visualized so that it can be recognized with which handling unit the new batch starts.

 

  • Specific Features of Dangerous Goods

 

  • The marking must follow the national and international legal regulations.
  • Dangerous goods must be marked clearly and visible from the outside.

 

  • Handling
  • All papers (labels, delivery notes, e.g.) as well as packaging materials need to be attached to the handling unit in such a way that they do not come loose from the handling unit during transport.
  • The deliveries are only allowed to be on EUR pallets (1200×800 mm) with IPPC stamp.
  • The delivered EUR must be IPPC treated and in perfect condition (according to EPAL guidelines) EPAL Quality of Classification & Terms of Exchange (epal-pallets.org)
  • The EUR pallets have to be delivered in the longitudinal direction.
  • The EUR pallets are not allowed to have a protrusion.
  • Plastic pallets are not allowed.
  • A height of maximum 2m is allowed to be reached by pallet (incl. load carrier).
  • Special feature of deliveries in Giessen, Germany: The maximum weight per pallet is 800 kg.

 

  • Delivery Times

Monday – Friday (except holidays)

UPS Healthcare Giessen
08:00 to 16:00

 

  • General Customs Regulations for Third Country Deliveries
  • Deliveries are only possible with a commercial invoice or customs invoice (in case of free of charge deliveries). The following information must be included in each commercial invoice or customs invoice:
  • Invoice Number and Invoice Date
  • Addresses of vendor, sold-to party and ship-to party
  • Place of departure of the delivery (incl. country)
  • Incoterms 2020
  • Terms of payment
  • DSSM (or UPS)-Order Number and Position
  • DSSM (or UPS)-Material Number
  • Customs Tariff Number
  • Country of Origin
  • Delivery Quantity, Unit and total price
  • The following information must be given, but not necessarily on the commercial invoice or customs invoice:
  • Net and gross weight (of the shipment)
  • Type and number of handling units
  • The originals of the following documents must be given for the import process:
  • Movement certificates
  • Preferential papers (only with existing free trade agreement), such as A.TR., EUR.1, Form A etc.
  • Certificates of origin
  • Special feature of deliveries in Giessen
  • Deliveries always in transit movement with T1 document
  • Use of the VAT Nr: DE814048743

 

 

Giessen, 2023